I have been an event host on DUBCORD for about week now and I’ve run a few beatboxing events like open mics and 7 To Smokes in the past. Using this experience, I would like to share with you, my tips to hosting events and how I make them fun and efficient.
Signups. Have a plan and a way to sign up for any event. I typically like to do it through Discord and people ping me for them to sign up but other unconventional methods such as Google Forms can be used as long as everyone sees it.
Have a stopwatch. A stopwatch is almost mandatory for most events excluding open mics. A phone stopwatch works just as fine. As long as you have something that can show the time very precisely, you should be fine.
Make the rules clear. Make sure you state the rules to people who don’t know them already. Nobody wants to see someone sitting out just because they didn’t know the rules so make sure everyone knows the rules so that none of the rules are broken and that more people can participate and be happy.
Show some personality. Be supportive of who’s participating whether it’s a first-timer wanting to get a new experience or a seasoned veteran. Whatever the case is, make everyone feel happy. Encourage them to try even harder the next time you host.
In order to bring more people to your events, don’t host daily but don’t host once a month. People will get tired from all the pings that you use and will hate you for that. That got me demoted in another server that wasn’t for beatboxing. Some person got really annoyed and got me demoted (I still hate him to this day). You really have to find a sweet spot on how often you host. Once every 2 weeks sounds reasonable but then again, there are some people who get annoyed from 2 pings in 1 day (referring to the kid who got me demoted).
Alert people that you’re hosting. This is what pinging is for. You ping them so they see the notification and they want to join so they join. It’s that simple. This is also a good time for tip 7.
Add your own twist to your events. One rule that I’ve always wanted to try out but never tried yet is the ability for the first place person out of eliminations to make the bracket instead of the traditional 1-8, 4-5, 3-6, 2-7. Let them know during tip 6 that you’re adding this twist and if a lot of people don’t want it, don’t use it. If any people ask if they can spectate, give them an answer. Don’t leave them hanging cause that’s not nice.
Those are all my tips for this post. The more experience I get, the more I will share with all of you. Other than that, thank you for reading and best of luck to all of you hosting.